A global employee reporting solution that's mobile, easy to use, cost-effective, and built to fit your requirements.
DATABASICS Expense delivers on your most demanding requirements. At the same time, it minimizes your employees’ effort and works great across the spectrum of smart, mobile devices. The pay-off? An end to frustration, excessive cost and opaque processes.
Employee Reporting Platform
EASY EXPENSE DATA ENTRYThe easiest entry is one you don’t have to do. Through automatic transaction feeds & powerful defaults, DATABASICS Expense keeps user entry to a minimum. Easy, simple, and fast on any device.
- Easy expense data entry through automatic transaction feeds and powerful defaults
- Quickly submit & approve expenses with configure multi-level workflows
- Mobile apps with OCR for seamless receipt capture
- Receipt management
- Corporate and P-Card integration
- Link travel data from travel management companies and on-line booking solutions
- Support global requirements such as VAT, multi-currency, and multi-language
- Enforce business policies and approval workflows
WORKFLOW & POLICY ENFORCEMENT
With the power and flexibility of DATABASICS Expense approval workflow and compliance rules, you can specify exactly how you want the system to work. Imagine!
PAYMENT & REIMBURSEMENT
Take the next step and after their reports are approved, reimburse your employees with our ACH payment option. It’s fast, secure and accurate. PROJECT TRACKINGControl projects, and their resources, of any size – from the simplest to the most complex. Because the depth of work varies from project to project, so does the drill-down ability of DATABASICS Time and Expense. RECEIPT & AUDITTake a picture of your receipts, and let our system do the rest — digitizing and managing your receipts couldn’t be easier! For internal audits DATABASICS Expense offers full audit capabilities.
Our next generation capability provides EXPRESS reporting options to save you even more time. Use OCR to read receipts & auto-fill report fields for a faster, automated reporting process.
CREDIT CARD EXPRESSImagine being able to upload expenses directly from credit card and P-card transaction lists. DATABASICS’s Credit Card EXPRESS allows you to do just that. You can apply these charges to an existing expense report, or you can initiate a new report. EXPENSE EXPRESSHaving to file an expense report for only a single item can seem like over-kill. Say you need to report your monthly mileage, a petty cash transaction, or a per diem for a day-trip where someone else drove; Expense EXPRESS is designed to bring the task of report filing down to size. With Expense EXPRESS, you can create one-line expense reports instantly. What’s more, it’s pre-configurable to make simple even simpler.MILEAGE REIMBURSEMENT
- Build expense reports directly from the receipts. Take a picture with your mobile device and start a new report or add to an existing report. It’s as simple as that.
- Already emailed or uploaded the receipts? Simply pull up the receipt images from your Receipt Repository. You can use Receipt EXPRESS from either your mobile device or your computer—whichever is more convenient for you at the time.
Point-to-point, map-based mileage calculation reduces manual effort and makes reimbursements transparent.
PER DIEMS & GSA SUPPORT
Easily navigate complex T&E policies that are government issued — GSA rates are automatically loaded in DATABASICS Expense application.
REPORTING & ANALYTICS
Whether you’re an executive, administrator, or manager, gain instant insight into your processes — credit card reconciliation, vendor spend, departmental reports, rules compliance and more.SUPPORTING GLOBAL REQUIREMENTSDATABASICS Time & DATABASICS Expense has the flexibility to accommodate the full range of global requirements.
IMPLEMENTATION & SUPPORTYour dedicated professional services team is with you from setup through implementation and after. You’re always working with someone you know, and more importantly, someone who knows you. MOBILE APPFrom Apples to Androids, DATABASICS mobile apps let you submit and manage expenses, timesheets, and invoices from anywhere, at anytime.
- Language Management
- Application Localizations
- Currency Management
- Multi-Company Accounting and Code Normalization
- Tax Management (VAT Recovery)
- Easy Access: Download the app in the Apple App Store or the Google Play Store using your registered corporate email address with DATABASICS.
- Web Version: Access the web version of our mobile apps through your company’s DATABASICS URL and select either mobile or desktop.
Intacct Web Services; Supports all major browsers.
When you need a Partner solution for time tracking or expense reporting, you can depend upon DATABASICS. DATABASICS’ software-as-a-service Time and Expense come closer to “doing it all” than any other products. Projects, per diems, Sunshine Act, global localizations, P-card management, leave management, OCR, mobile—it’s all there. And our implementation and support are unmatched for effectiveness, efficiency and cost.
Since 1997, DATABASICS has been providing time and expense solutions to leading organizations representing the major sectors of the global economy including: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and more.
DATABASICS is headquartered in Reston, Virginia. For more information, please visit: www.data-basics.com or email: firstname.lastname@example.org.