• DATABASICS Expense

    A global solution that's mobile, easy to use, cost-effective, and built to fit your requirements.

  • A global employee reporting solution that's mobile, easy to use, cost-effective, and built to fit your requirements. DATABASICS Expense delivers on your most demanding requirements. At the same time, it minimizes your employees’ effort and works great across the spectrum of smart, mobile devices. The pay-off? An end to frustration, excessive cost and opaque processes.

    Key Benefits:
    DATABASICS Expense
    Employee Reporting Platform

    Key Benefits:

    • Easy expense data entry through automatic transaction feeds and powerful defaults
    • Quickly submit & approve expenses with configure multi-level workflows
    • Mobile apps with OCR for seamless receipt capture
    • Receipt management 
    • Corporate and P-Card integration 
    • Link travel data from travel management companies and on-line booking solutions
    • Support global requirements such as VAT, multi-currency, and multi-language
    • Enforce business policies and approval workflows   

    EASY EXPENSE DATA ENTRY
    The easiest entry is one you don’t have to do. Through automatic transaction feeds & powerful defaults, DATABASICS Expense keeps user entry to a minimum. Easy, simple, and fast on any device.

    WORKFLOW & POLICY ENFORCEMENT
    With the power and flexibility of DATABASICS Expense approval workflow and compliance rules, you can specify exactly how you want the system to work. Imagine!

    PAYMENT & REIMBURSEMENT
    Take the next step and after their reports are approved, reimburse your employees with our ACH payment option. It’s fast, secure and accurate. 


    PROJECT TRACKING
    Control projects, and their resources, of any size – from the simplest to the most complex. Because the depth of work varies from project to project, so does the drill-down ability of DATABASICS Time and Expense.  

    RECEIPT & AUDIT
    Take a picture of your receipts, and let our system do the rest — digitizing and managing your receipts couldn’t be easier! For internal audits DATABASICS Expense offers full audit capabilities.

    RECEIPT EXPRESS
    Our next generation capability provides EXPRESS reporting options to save you even more time. Use OCR to read receipts & auto-fill report fields for a faster, automated reporting process. 
    • Build expense reports directly from the receipts. Take a picture with your mobile device and start a new report or add to an existing report. It’s as simple as that.
    • Already emailed or uploaded the receipts? Simply pull up the receipt images from your Receipt Repository. You can use Receipt EXPRESS from either your mobile device or your computer—whichever is more convenient for you at the time.
    CREDIT CARD EXPRESS
    Imagine being able to upload expenses directly from credit card and P-card transaction lists. DATABASICS’s Credit Card EXPRESS allows you to do just that. You can apply these charges to an existing expense report, or you can initiate a new report. 
     
    EXPENSE EXPRESS
    Having to file an expense report for only a single item can seem like over-kill. Say you need to report your monthly mileage, a petty cash transaction, or a per diem for a day-trip where someone else drove; Expense EXPRESS is designed to bring the task of report filing down to size. With Expense EXPRESS, you can create one-line expense reports instantly. What’s more, it’s pre-configurable to make simple even simpler.

    MILEAGE REIMBURSEMENT
    Point-to-point, map-based mileage calculation reduces manual effort and makes reimbursements transparent. 

    PER DIEMS & GSA SUPPORT
    Easily navigate complex T&E policies that are government issued — GSA rates are automatically loaded in DATABASICS Expense application.

    REPORTING & ANALYTICS
    Whether you’re an executive, administrator, or manager, gain instant insight into your processes — credit card reconciliation, vendor spend, departmental reports, rules compliance and more.


    SUPPORTING GLOBAL REQUIREMENTS
    DATABASICS Time & DATABASICS Expense has the flexibility to accommodate the full range of global requirements.
    • Language Management
    • Application Localizations
    • Currency Management
    • Multi-Company Accounting and Code Normalization
    • Tax Management (VAT Recovery)
    IMPLEMENTATION & SUPPORT
    Your dedicated professional services team is with you from setup through implementation and after. You’re always working with someone you know, and more importantly, someone who knows you.
     
    MOBILE APP
    From Apples to Androids, DATABASICS mobile apps let you submit and manage expenses, timesheets, and invoices from anywhere, at anytime.
    • Easy Access: Download the app in the Apple App Store or the Google Play Store using your registered corporate email address with DATABASICS.
    • Web Version: Access the web version of our mobile apps through your company’s DATABASICS URL and select either mobile or desktop.

    System Requirements:
    Intacct Web Services; Supports all major browsers.

    Price:
    Paid Application

    About:
    When you need a Partner solution for time tracking or expense reporting, you can depend upon DATABASICS. DATABASICS’ software-as-a-service Time and Expense come closer to “doing it all” than any other products. Projects, per diems, Sunshine Act, global localizations, P-card management, leave management, OCR, mobile—it’s all there. And our implementation and support are unmatched for effectiveness, efficiency and cost.

    Since 1997, DATABASICS has been providing time and expense solutions to leading organizations representing the major sectors of the global economy including: financial services, healthcare, manufacturing, research, retail, engineering, non-profits/NGOs, technology, federal contractors, and more.

    DATABASICS is headquartered in Reston, Virginia. For more information, please visit: www.data-basics.com or email: info@data-basics.com.


    Phone: (800) 599-0434
    Website: http://www.data-basics.com/
    Year Founded: 1997
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