Automated expenses, bill pay, bookkeeping, corporate cards, and banking - all in one place and integrated to your PMS and accounting software.

Key Benefits:
Sage Intacct + Topkey for Property Managers.
 

Topkey connects Sage Intacct with your PMS to eliminate manual work, reduce reconciliation errors, and cut statement prep from days to hours. Topkey automates trust and operational accounting workflows for Sage Intacct users from receipt to reconciliation. With accurate data flowing between systems, your team saves days on every close.

• Eliminate Duplicate Entry - Capture clean transactions in Topkey and auto-sync clean data to Sage Intacct and your PMS.
• Route Expenses Correctly - Instantly separate operational vs. trust expenses with property and owner tagging.
• Faster Close, Fewer Errors - Cut reconciliation and statement prep time by up to 75% with less effort and more accuracy.

Code expenses with full flexibility
Topkey maps its fields—property, expense type, owner, vendor—to Sage Intacct’s Dimensions (Location, Department, Class, Project, or Custom Dimensions). When an expense flows into Sage Intacct, it’s already coded, with no manual edits required. This keeps reporting precise across all your dimensions.

Bills flow in, vendors auto-created
From Topkey, you can push any card transaction or vendor bill straight into Sage Intacct with clean, property-level data. Topkey generates the bill with line-item detail, receipts, and notes attached. If the vendor doesn’t exist in Sage Intacct, Topkey can creates it automatically. By removing manual entry and reconciliation, AP teams get accurate bills faster and spend their time on review and approvals instead of typing.

Route transactions to the right entity
For companies managing multiple LLCs or subsidiaries, Topkey ensures each transaction lands in the right Sage Intacct entity. Map properties or categories in Topkey to specific Sage Intacct entities, and Topkey routes them automatically. You no longer need to juggle spreadsheets or manually reallocate charges—each entity’s books stay accurate from the start.

Stay current and resolve errors instantly
Topkey syncs Sage Intacct lists—chart of accounts, vendors, dimensions—so you always pick from valid options when coding. If Sage Intacct rejects a transaction (for example, an inactive dimension value), Topkey flags it clearly and lets you re-sync after correcting. This real-time feedback loop prevents silent failures and keeps your general ledger clean.

Supporting documentation for every transaction
Topkey attaches the original receipt or invoice to every transaction it sends into Sage Intacct. Auditors, owners, and accountants can open an Sage Intacct bill and immediately see the supporting document, without digging through emails or shared drives. This builds trust with owners and makes audits and disputes painless.

Who is this for?
Property managers, single-family rental managers, long-term rental managers, vacation rental property managers, Airbnb co-hosts, hospitality groups. 

Requirements:

Integrating with this application requires you to use the partner’s SenderID. By using the partner’s SenderID, you do not need to buy a web services developer license from Sage and your API usage will not count towards your API performance tier. Sage may prevent customers from integrating with this application under their own SenderID.

Price:
per property

Integration Approved Countries:
United States