Blackbee AI (Cratoflow Inc.)

Procurement & AP Automation for Multi-Entity Sage Intacct Organizations

If your finance team is the human router between entities, approving purchase requests, cutting POs, reading vendor emails, coding invoices, checking contract terms, and chasing approvals, Blackbee AI handles all of it autonomously, from the moment spend starts to the moment it posts.

Blackbee AI sits on top of your Sage Intacct as an intelligent automation layer, governing the full cycle from purchase request to GL posting across every entity, without changing your chart of accounts or approval policies.

Procurement & PO Management

Spend gets captured before it becomes a surprise invoice. Employees submit purchase requests in plain language; Blackbee AI routes them for approval based on your rules, entity, amount, department, vendor, and generates the PO automatically once approved. By the time the invoice arrives, there's already an approved, matched PO waiting for it. No retroactive approvals. No maverick spend slipping through the cracks.

Agentic AP Email Inbox

Blackbee AI reads your AP inbox like a senior AP clerk, not just capturing invoice attachments, but understanding email context. Vendor asking about payment status? The agent checks your payment history and drafts the reply. Missing PO reference? The agent looks up historical emails and matches it. Invoices get extracted, coded, and routed. Vendor inquiries get answered automatically or saved as drafts for your review. Your team stops being an email help desk.

Contract Intelligence

Every incoming invoice is verified against your vendor contracts automatically. Blackbee AI parses contract metadata, pricing, payment terms, volume thresholds, renewal dates, and flags discrepancies before approval. Vendor invoices at $14/unit when the contract says $12? Terms submitted as net-30 when the agreement is net-60? The agent catches it before your team processes it.

Multi-Entity Procure-to-Pay Workflow

Auto-capture and code vendor invoices to the correct entity and dimension. Smart approval routing based on your rules, entity, amount, department, and vendor type. Intelligent 3-way matching (PO, receipt, invoice) with exception handling. Cross-entity spend visibility in real time. Complete audit trail on every transaction, from request to payment.

Real-time bi-directional Sage Intacct sync: vendors, POs, bills, invoices, payments, dimensions, all in real time. No batch runs. No re-keying.

Built for: Family offices, professional services firms, healthcare groups, nonprofits, and any Sage Intacct organization with 3+ entities.

White-glove implementation. Live in 30 days.

Book a call with our team to see Blackbee AI in action.